Event Budget Calculator
Plan and track event expenses with comprehensive budget management, cost analysis, and spending recommendations.
Event Details
Quick Stats
Add Budget Item
Budget Items
How to Use
Planning Your Budget
- 1.Enter event details and expected guest count
- 2.Add budget items by category and quantity
- 3.Use category suggestions for common expenses
- 4.Track actual costs vs estimates
Budget Management
- Monitor variance between estimated and actual costs
- Review category breakdowns for optimization
- Get personalized recommendations for your event type
- Calculate per-guest costs for budget planning
Event Types & Budgeting Tips
💍 Weddings
Typically $50-$500 per guest. Focus on venue, catering, and photography.
- • Venue: 30-40% of budget
- • Catering: 25-35% of budget
- • Photography: 10-15% of budget
🎂 Birthday Parties
Usually $25-$100 per guest. Prioritize venue, food, and entertainment.
- • Venue: 20-30% of budget
- • Food & Cake: 30-40% of budget
- • Entertainment: 15-25% of budget
💼 Corporate Events
Generally $75-$200 per guest. Emphasize venue, catering, and AV equipment.
- • Venue: 25-35% of budget
- • Catering: 30-40% of budget
- • AV/Technology: 15-20% of budget
Frequently Asked Questions
How much should I budget for my event?
Budget varies by event type and guest count. Weddings typically cost $50-$500 per guest, corporate events $75-$200, and birthday parties $25-$100 per guest.
What's included in event budgeting?
Include venue rental, catering, entertainment, decorations, services, photography, transportation, insurance, permits, and a 10-15% contingency fund.
How do I track actual vs estimated costs?
Enter actual costs as you pay vendors. The calculator shows variance and percentage differences to help you stay on budget.
Should I include a contingency fund?
Yes! Always include 10-15% of your total budget as contingency for unexpected expenses or last-minute changes.
Related Tools
Smart Event Budgeting
Comprehensive Planning
Track all event expenses across categories with detailed cost breakdowns and per-guest calculations for accurate budgeting.
Real-Time Monitoring
Monitor actual vs estimated costs to stay within budget and make informed decisions about event spending.
Expert Recommendations
Get personalized budget recommendations based on event type and industry standards for optimal planning.
Financial Control
Maintain financial control with variance tracking and category breakdowns to ensure successful event execution.